Legalization

Legalization

Legalization is the official process of document authentication granted by international governments. Documents deemed necessary for use in a foreign country that are not members of the Hague/Apostille Convention, require Legalization. The process consists of a series of authentications. Your document(s) must first be authenticated and notarized, then validated by an Embassy or Consulate.

Apostilles authenticate the seals and signatures of officials on public documents such as birth certificates, court orders, or any other document issued by a federal agency or certified by an American or foreign consul. An apostille certifies the document(s), so the document can be recognized in foreign countries that are members of the 1961 Hague Convention Treaty.

Apostilles are only issued for federal documents to use in countries that are members of the 1961 Hague Convention.

Presently, more than 200 countries accept foreign documents certified by apostille. However, there are certain restrictions regarding its acceptance. Some countries still reserve the right to deny the acceptance of apostillized documents, issued by other countries, which are also parties to the Convention. For example, documents apostillized in Albania, Kyrgyzstan, Uzbekistan, Mongolia and the Dominican Republic are not recognized by Germany, Belgium, Greece and Spain, in spite of all these States having signed the international agreement. In cases such as this, and in case the documents are intended to be presented in a country, which is not a party of the Apostille Convention, a chain, multi – step embassy or consular legalization of documents is required to be done by a foreign authorities in order to be recognized

A single missed step or blunder in the Legalization process can be detrimental to your deadline and bottom line. Countless individuals get rejected daily due to incomplete or improper Legalization processing. Additionally, most of our customers dread the idea of running around to multiple government agencies, fighting for parking or riding on public transportation, going through metal detectors, waiting in long lines, buying money orders, dealing with bad attitudes, etc..

What steps are involved?

The steps you must take to have a document legalized vary by country. It depends on the agreements made between the country where you want to use the document and the country that issued it.


Sometimes you must also have your document translated by a sworn translator. Ask the authorities in question if this is necessary and, if so, where you can have this done. where you can have this done.

In many countries, you can have your document legalized with an apostille. This is a simplified form of legalization. An authority in country A legalizes the document with a type of stamp or sticker, known as an ‘apostille’. After this, no more steps are necessary. You can use the document in all the countries that are party to the Apostille Convention.

If one or both of the countries involved in your legalization is not a party to the Apostille Convention, then legalization often involves two steps:

Step 1

An authority in Country A checks that the document has been signed by the relevant official authority in Country A. It is usually the Ministry of Foreign Affairs in Country A that does this. After approval, a stamp or sticker is placed on the document. This shows Country B that the document has been issued by a competent authority in Country A.

Step 2

Country B checks and legalizes the document with a stamp or sticker. Usually, this is done by an embassy, consulate-general or honorary consul of Country B in Country A. After legalization you can use the document in Country B.

Legalisation is not necessary if Country A has an agreement with Country B exempting your type of document. If so, you can use your document in Country B without having it legalised. Several countries also have reciprocal agreements. Under the EU Regulation on Public Documents, for instance, public documents issued in one EU member state do not need to be legalized for use in another.

Sometimes, legalization is not possible in a given country. For instance, because of war or conflict in Country A. Or because there are no authorities that can check the document. If so, the authorities in Country B will check and assess the document.

Sometimes Legalization is not necessary

Legalisation is not necessary if Country A has an agreement with Country B exempting your type of document. If so, you can use your document in Country B without having it legalised. Several countries also have reciprocal agreements. Under the EU Regulation on Public Documents, for instance, public documents issued in one EU member state do not need to be legalized for use in another.

Sometimes Legalization is not possible

Sometimes, legalization is not possible in a given country. For instance, because of war or conflict in Country A. Or because there are no authorities that can check the document. If so, the authorities in Country B will check and assess the document.

Who may legalize a document?

You are not required to personally have the document legalized. Someone else may do it for you. It is not necessary to authorize that person to do so.

Our Process

How to Order

Step: 1

Organize Your Information

Fill out the Quick Quote Form on this page.

Step: 2

Send us your documents

Download the Order Form, fill it out, print it, upload or mail to us.

Step: 3

Organize Your Information

Documents will be mailed out once processed. It’s as easy as that!

Legalization Fees

Prices include one complimentary notarized signature, courier service, all state and shipping fees.

Standard Service

$ 175
  • + $75 per any additional document
  • Get our paperwork done in 3-4 business days
  • Documents returned to you by trackable package
  • New Jersey
  • Embassy Fees are additional

Premium Service

$ 495
  • Flat fee for document processing
  • Get our paperwork done in 3-4 business days
  • Documents returned to you by trackable package
  • Notary fee waived if 10 or more notarized signatures
  • Embassy Fees Included

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FAQs

Yes, our services include helping clients with the preparation and submission of legalization documents.

The timeline for legalization can vary depending on the specific requirements of the document and the country of destination. We strive to expedite the process as much as possible.

Yes, we can provide notarization services to ensure that your documents meet the necessary legal standards for authentication.

We can assist with a wide range of documents, including birth certificates, marriage certificates, academic transcripts, and more.

Simply contact our team to discuss your specific needs and we will guide you through the process of legalizing your documents efficiently and accurately.

Call +1 (833) 773-2533 For a Free Consultation